Start Web Submission
Use Triclinic’s online sample-submission system to enter client, billing, sample, storage, classification, return-shipping, and signature information.
Start Web SubmissionSubmit samples after the project quote or pricing is in place
Triclinic’s existing sample-submission guidance is easy: a sample submission form must accompany shipped samples, and projects are not initiated without a quote. Use the web-based system when possible, or use the legacy PDF/Word forms and shipping label when the manual process is needed.
For sample-submission questions, contact SampleSubmission@tricliniclabs.com.
Information to provide with each sample shipment
Use this page only when samples are ready to ship and a quote, proposal, or approved pricing is already in place. Each shipment should include the information needed for receiving, chain of custody, safety review, storage, testing, reporting, and sample disposition.
| Form field group | Examples shown in Triclinic’s forms |
|---|---|
| Client and billing | Include a quote or proposal number. We can't start a project without one. Include institution, contact, phone, mailing address, email, billing address, payment method, purchase order, or billing details where applicable. |
| Project routing | DEA number if applicable, proposal or quote number, GMP status, and Triclinic contact. |
| Sample information | Material name, SDS requirement, batch or lot number, requested analysis, sample-return selection, classification, and storage condition. |
| Classification and storage | Normal, controlled, potent, hazardous, light-sensitive, ambient, refrigerated, frozen, or other special storage conditions. |
| Shipment context | Additional handling or reporting information, return-shipping details, and signature. |
Web-based sample submission
The web-based sample submission system is the preferred path when it fits the shipment. It supports an interactive form with field validation, automated generation of submission documents, and shipping-label creation.
Review Terms & Conditions
Review confidentiality, financial, sample-submission, hazardous-material, controlled-substance, retention, and disposal terms before sending samples.
Download TermsSample-submission questions
Use this contact for questions about sample-submission routing, forms, shipment documentation, or Form 222 requests.
Email Sample SubmissionPaper sample submission forms and shipping documents
When using the manual process, print the sample submission form, attach the shipping label, include SDS/MSDS, and ship the samples with the form and documentation. Controlled-substance shipments may require the Form 222 request process.
Fillable PDF Sample Submission Form
Use when a signed, fillable PDF form should accompany the shipment.
Download PDF FormWord Sample Submission Form
Use when the project team prefers the Word version of the sample submission form.
Download Word FormShipping Label
Print and attach the Triclinic Labs shipping-address label with the shipment.
Download Shipping LabelControlled Substance Form 222 Request
Use for DEA Schedule I and II controlled-substance submissions where a Form 222 request is required.
Download Form 222 RequestSample-submission process after quote approval
| Step | Action | Submission reason |
|---|---|---|
| 1 | Print and fill out or use the web form to generate a sample-submission form. | Triclinic requires a submission form with samples before project initiation. |
| 2 | Request Form 222 if the shipment involves DEA Schedule I or II controlled substances. | Controlled-substance work requires complete DEA documentation before shipment. |
| 3 | Print and attach a shipping label. | Consistent routing reduces receiving delays. |
| 4 | Include SDS/MSDS and any special handling instructions. | Hazard, potency, storage, humidity, temperature, and handling context protect staff and samples. |
| 5 | Ship samples with forms and documentation. | Complete documentation helps queue samples correctly and avoid intake delays. |
Receiving note: samples received after 12:00 PM U.S. Eastern Time are queued for analysis the following business day according to Triclinic’s sample-submission guidance.
Frequently Asked Questions about Submitting Samples
Do I need a quote before submitting samples?
Yes. Triclinic’s sample-submission guidance states that no projects are initiated without a quote or approved pricing.
Can I submit samples online?
Yes. Use Triclinic’s web-based sample-submission system when possible; it helps generate the submission documentation and shipping label needed for sample intake.
What must accompany the shipment?
Include the sample-submission form, SDS/MSDS, quote or proposal number, material identity, lot or batch number, requested analyses, storage or handling instructions, and any controlled-substance documentation required for the shipment.
Who should I contact with sample-submission questions?
For sample-submission routing, documentation, shipping-label, or Form 222 questions, contact SampleSubmission@tricliniclabs.com.
How should moisture-sensitive or unstable samples be shipped?
Packaging, headspace, desiccation or inerting, temperature control, light protection, transit time, chain of custody, and receipt instructions should be defined before shipment. Stability risks should be disclosed in the submission documentation.
